Documents Required for Share Certificate Name Correction in Karnataka

For the full process behind these documents, see our share certificate name change and correction guide.

The Core Documents

Whatever your case, these documents are needed every time for a name correction on physical shares:

• Original share certificate — the paper certificate being corrected.
• PAN card — self-attested, in the correct name.
• Aadhaar card — self-attested, in the correct name.
• RTA service request form — the form for physical securities.
• Demat account details — client master or a cancelled DIS.
• Folio number — from the certificate or old statements.

The Forms Have Names, Ask For Them By Name

Guides on this subject say "the registrar's service request form" and leave it there. Since 2023 these have been standardised across every company and registrar, and naming the right one saves a wasted cycle.

• ISR-1 — the request for registering or updating PAN and KYC details. This is the form that carries an intimation of a change in name, address, bank details, contact details or signature for physical holders.
• ISR-2 — confirmation of the securities holder's signature by their banker. Needed where a signature does not match the registered specimen, which is common alongside a name change.
• ISR-3 — the declaration used to opt out of nomination, if that applies to you.
• ISR-4 — the request for a duplicate certificate and the other service requests, including transmission, transposition and consolidation.
• The nomination forms are separate again — nomination for physical holdings is registered on the prescribed form with the registrar, not through ISR-1.
• Download from the company's own investor pages — listed companies publish these forms alongside their registrar's details, so you get the current version rather than an old copy.

The KYC Set That Unfreezes Your Folio

If you hold physical shares and have never sent these to the registrar, your folio may already be frozen. They are also the items most commonly missing from a name correction file.

• PAN — self attested, and linked with Aadhaar, since an unlinked PAN is a separate ground for a request to stall.
• Postal address with PIN code and mobile number — the contact details the registrar writes to, which are often years out of date on an old folio.
• Bank account details with IFSC — so dividends can be paid electronically rather than sitting unclaimed. Attach a cancelled cheque with your name printed on it.
• Specimen signature — and where it no longer matches the registered one, the banker's confirmation on ISR-2.
• Nomination — registered, or a signed declaration opting out.
• All of it goes on one form — ISR-1 covers registering and updating these together, so there is no reason to send them separately from the name correction.

Documents by Scenario

Proof of Name, by Case

The one document that changes between cases is your proof of the name link. This is what decides the whole submission:

• Spelling or initials fix — a discrepancy affidavit is enough.
• Father's name mismatch — an affidavit; see the father's name mismatch guide.
• After marriage — a marriage certificate plus an affidavit.
• New legal name — a gazette notification with newspaper proof.

Karnataka State Gazette Process

A gazette is only needed for a legal new name, not a simple correction. When it is required, for Karnataka residents the State Gazette is the faster route, run by the Department of Printing, Stationery and Publications in Bengaluru. These are the documents and steps.

Central Gazette (Gazette of India) Process

The Central Gazette is published from Delhi and is valid across all of India. It is required for government employees and useful when a nationwide record of your name is needed. These are the documents and steps.

What You Should Not Be Paying to Notarise

A documents page should say what you do not need as clearly as what you do. People are routinely charged for attestation the rules stopped requiring.

• Self attestation is the standard — the simplified norms provide for registrars to process self attested copies of documents for service requests other than transmission.
• Affidavits are not required as a matter of course — those norms record that the registrar does not need affidavits or attestation and notarisation of documents for such requests.
• Self attesting means signing across the copy — with your name and the date on each document, which is all that is asked for.
• An initials difference is a minor mismatch — treated more lightly than a change of name, so it should not attract a demand for a Gazette or a notarised affidavit.
• Where an affidavit is genuinely asked for — stamp duty on an affidavit in Karnataka is Rs 20 under Article 4 of the Karnataka Stamp Act, 1957, plus the notary's own charge. Figures of Rs 50 or Rs 100 usually relate to another State.
• Ask for the requirement in writing — a written deficiency letter tells you exactly what is being asked and gives you something to answer or escalate.

How to Prepare Them

Common Document Mistakes

• Unfixed PAN or Aadhaar — the ID still shows the old name.
• Vague affidavit — it does not clearly link both names.
• Signature mismatch — it differs from the registered specimen.
• No demat details — the shares cannot be credited.
• Local paper for central gazette — a national daily is required.

What You Send and What You Keep

Some of what goes in the envelope does not come back. Knowing which is which before you post it prevents a genuinely upsetting surprise.

• The original certificate goes and does not return — the registrar takes it for processing, and for the listed service requests the securities are issued in dematerialised form rather than as a new paper certificate.
• So photograph every certificate first — both sides, clearly, including the folio number, certificate number and distinctive numbers. That record is useful for years afterwards.
• The original signed form goes too — registrars do not accept a photocopy of a signed form, so post the original rather than emailing a scan.
• Identity documents go as self attested copies — you keep your originals.
• Send it trackably — registered post or courier, and keep the receipt, since an untracked file is difficult to chase.
• Keep the acknowledgement — the reference or acknowledgement number is what lets you follow the request rather than telephoning blindly.

Document Lists That Are Wrong or Incomplete

These are the gaps we found on pages listing documents for a share certificate name correction.

• Vague everywhere: pages that say "the registrar's form". Right: the forms are standardised and named. ISR-1 for name and KYC, ISR-2 for signature confirmation, ISR-4 for duplicates and other service requests.
• Missing: no page lists the full KYC set, so files go in without bank details, contact details or a specimen signature and come back for them.
• Overstated: lists insisting everything be notarised. Right: the simplified norms provide for self attested copies, and record that affidavits and notarisation are not needed for service requests other than transmission.
• Wrong for Karnataka: pages quoting Rs 50 or Rs 100 stamp duty for an affidavit. Right: it is Rs 20 under Article 4 of the Karnataka Stamp Act, 1957.
• Missing: no page warns that the original certificate does not come back, or advises photographing it before posting.
• Missing: no page mentions that a cancelled cheque with your name printed on it is what supports the bank details, and is also needed where a signature mismatch is significant.

Securities market circulars, forms and registrar practice change. Confirm the current checklist with the registrar concerned before you post anything. This page is general information and not investment or legal advice.

Share Certificate Help Across Karnataka

We help gather and prepare documents for share certificate name corrections in every district of Karnataka:

Do not see your city? We serve all Karnataka districts. Just contact us.

People Also Ask About Documents for a Share Name Correction

These are the follow-up questions Karnataka shareholders search most, answered in one or two lines each.

Frequently Asked Questions

People also search for: documents for share certificate name correction, share name change document list, RTA name correction documents, KFintech name change documents, affidavit for share name correction, demat name correction documents.

People Also Search For

Related searches that come up alongside a share name correction checklist, each answered in a line so you know whether it applies to you.

• ISR-1 form download — the standardised request for registering or updating PAN, KYC and name details with the registrar.
• ISR-2 banker signature attestation — used where your signature no longer matches the registered specimen.
• ISR-4 duplicate share certificate — the request for a duplicate and other service requests, all of which now result in demat credit.
• Client master list demat — the statement of your demat account details that goes with the file, alongside or instead of a cancelled delivery instruction slip.
• Frozen folio physical shares — caused by missing PAN and KYC details, and reverted once they are submitted.
• Self attestation meaning — signing across the photocopy with your name and the date, which is what the norms ask for.
• Affidavit for share name correction — where one is genuinely required. See our affidavit for share name correction guide.
• Physical share certificate correction — the paper route in detail. See our physical share correction guide.
• Demat vs physical share correction — which route applies to you. See our demat vs physical guide.
• Father name mismatch in share certificate — where a parent's name rather than yours differs. See our father name mismatch guide.
• Share certificate name change — the full picture. See our share certificate name change and correction guide, or our gazette name change guide.