Demat vs Physical Share Name Correction in Karnataka

Both routes fix the name, just through different offices. For the full picture, see our share certificate name change and correction guide.

The Key Difference

The proof of name is the same for both, an affidavit, certificate, decree, or gazette. What changes is which office you deal with and whether dematerialization is involved.

Why Physical Is Now a One-Way Door

People holding paper certificates often want the correction made and the certificate returned to them, still on paper. For most service requests that is no longer how it works, and knowing this before you start saves a wasted expectation.

• Listed companies now issue securities only in dematerialised form when processing a defined list of service requests, under the Securities and Exchange Board of India's master circular for registrars dated 23 June 2025.
• The list is broad — it covers a duplicate certificate, a claim from the unclaimed suspense account, renewal or exchange of a certificate, endorsement, sub-division or splitting, consolidation of certificates or folios, transmission and transposition.
• So the paper does not come back — you hand in the original certificate, and what you receive is a credit to your demat account rather than a corrected certificate.
• Which means you need a demat account first — if you do not have one, open it before you file, because the request cannot complete without somewhere for the shares to land.
• Transfers have been demat only since 2018 — physical transfer of securities was stopped in December 2018, so this is the continuation of a long-running direction rather than a sudden change.
• Form ISR-4 is the request — submitted with the documents specified in it, and the registrar takes the original certificate for processing.

Correcting Demat Shares

If your shares are already in a demat account, the name correction is handled by your depository participant, not the RTA. It is usually the simpler of the two routes.

Correcting Physical Shares

If your shares are still physical certificates, the correction goes through the company's RTA and ends with the shares being dematerialized, since physical transfer is no longer allowed.

The ISR Forms Nobody Names

Pages on this subject say "the RTA's form" and leave it there. Since 2023 the forms have been standardised across every company and registrar, and knowing which one you need is most of the battle.

• ISR-1 — the request for registering or updating PAN and KYC details, which is the route for intimating a change in name, address, bank details, contact details or signature for physical holders.
• ISR-2 — confirmation of the securities holder's signature by their banker, which matters where a name or signature mismatch is the problem rather than a simple spelling.
• ISR-3 — the declaration used to opt out of nomination, if that applies to you.
• ISR-4 — the request for a duplicate certificate and the other service requests listed above, all of which now result in demat credit.
• Nomination is separate again — handled through the prescribed nomination forms rather than through ISR-1.
• The original signed form is required — registrars do not accept a photocopy of a signed form, so post the original rather than scanning it.

The Frozen Folio Problem

If you hold physical shares and have never sent your PAN and KYC details to the registrar, your folio may already be frozen, and you would not necessarily know.

• Furnishing PAN and KYC details is mandatory — the Securities and Exchange Board of India has required holders of physical securities in listed companies to provide these to the registrar.
• What is required — PAN, nomination, postal address with PIN and mobile number, bank account details with IFSC, and your specimen signature.
• Folios without them can be frozen — and a frozen folio is reverted once the missing details are submitted, so this is fixable rather than permanent.
• Bank details matter for dividends — they exist so that money due to you can be paid electronically rather than sitting unclaimed.
• Do this alongside the name correction — the same ISR-1 covers registering and updating these details, so there is no reason to make two journeys.
• Check whether dividends have gone unclaimed — unclaimed amounts are a common sign that the registrar has stale details for you.

How to Change a Name on a Share Certificate

A walkthrough covering the same registrar route this page describes, filmed for shareholders in Bangalore.

Video: changing a name on a share certificate, for shareholders in Bangalore.

Which Route Applies to You

Old Certificates, IEPF and a Window That Closes

If your certificate is decades old, inherited, or was once rejected for a transfer, there are two things worth knowing that most guides on this subject do not mention at all.

• There is a special re-lodgement window open now — the Securities and Exchange Board of India opened a further window for transfer and dematerialisation of physical securities bought or sold before 1 April 2019, for requests that were earlier rejected, returned or left unattended.
• It runs for a year from February 2026 — so it is open at the time of writing and does not stay open indefinitely.
• Securities re-lodged come in demat, with a lock-in — shares registered through this window are issued in demat form and carry a lock-in of one year from the date the transfer is registered.
• Shares unclaimed for seven years move to the IEPF — the Investor Education and Protection Fund, established under the Companies Act, 2013.
• Once with the IEPF, the registrar cannot help — the claim is made to the Authority directly through Form IEPF-5, filed on the Ministry of Corporate Affairs portal, with the indemnity bond and advance receipt generated after upload.
• A name mismatch complicates an IEPF claim — which is a strong argument for correcting the record before shares reach that stage rather than afterwards.

Karnataka State Gazette Process

Whether your shares are demat or physical, a legal new name needs a gazette as the proof. For Karnataka residents the State Gazette is the faster route, run by the Department of Printing, Stationery and Publications in Bengaluru.

Central Gazette (Gazette of India) Process

The Central Gazette is published from Delhi and is valid across all of India. It is required for government employees and useful when a nationwide record of your name is needed.

Documents for Each Route

• Proof of name — affidavit, marriage certificate, decree, or gazette, for both routes.
• PAN and Aadhaar — self-attested, in the correct name, for both.
• DP correction form — for demat shares.
• RTA service form and original certificate — for physical shares.
• Demat account details — needed for the physical route.

Share Correction Advice That Is Out of Date

These are the claims we found on pages covering demat and physical share name corrections, checked against the current framework.

• Out of date: the registrar corrects your certificate and sends it back on paper. Right: for the listed service requests, securities are now issued only in dematerialised form, so you need a demat account before you start.
• Vague everywhere: pages that say "the RTA's form". Right: the forms are standardised. ISR-1 for name and KYC updates, ISR-2 for signature confirmation, ISR-4 for duplicate certificates and the other service requests.
• Missing: no page warns that a folio without PAN and KYC details can be frozen, or that submitting them reverts it.
• Missing: no page mentions the special re-lodgement window currently open for pre-2019 transfers that were earlier rejected or returned.
• Missing: no page explains that shares unclaimed for seven years move to the Investor Education and Protection Fund, after which the claim goes to the Authority through Form IEPF-5 rather than to the registrar.
• Imprecise: pages naming CAMS as the registrar for equity shares. Right: CAMS is best known as a mutual fund registrar. For listed equity, KFintech and MUFG Intime, formerly Link Intime, are the ones most people deal with.

Securities market circulars, forms and windows change frequently. Confirm current requirements on sebi.gov.in or with the registrar concerned before you apply. This page is general information and not investment or legal advice.

Demat and Physical Share Help Across Karnataka

We help correct names on both demat and physical shares in every district of Karnataka:

Do not see your city? We serve all Karnataka districts. Just contact us.

People Also Ask About Demat and Physical Share Name Corrections

These are the follow-up questions Karnataka shareholders search most, answered in one or two lines each.

Frequently Asked Questions

People also search for: demat vs physical share name correction, name change demat account, physical share name correction, DP name change shares, dematerialization name correction, correct name demat shares.

People Also Search For

Related searches that come up alongside a share name correction, each answered in a line so you know whether it applies to you.

• ISR-1 form download — the standardised request for registering or updating PAN, KYC and name details with the registrar.
• ISR-2 banker signature confirmation — used where a signature or name mismatch needs confirming, and worth filing at the outset rather than after a rejection.
• ISR-4 duplicate share certificate — the request for a duplicate and the other service requests, all of which now result in demat credit.
• Frozen folio physical shares — caused by missing PAN and KYC details, and reverted once they are submitted.
• IEPF-5 claim shares — the route once shares unclaimed for seven years have moved to the Investor Education and Protection Fund.
• SEBI special window re-lodgement — currently open for pre-2019 transfers earlier rejected or returned, with a one year lock-in on shares registered through it.
• KFintech folio search — the registrar's self service portal for tracing a folio, with a similar facility offered by MUFG Intime.
• Share certificate name change — the full picture. See our share certificate name change and correction guide.
• Physical share certificate correction — the paper route in detail. See our physical share correction guide.
• KFintech and CAMS process — registrar specific steps. See our KFintech and CAMS process guide.
• Documents for share name correction — the checklist for each route. See our documents required guide, or our gazette name change guide.