Affidavit for Name Correction in Share Certificate in Karnataka

This affidavit is the core of most corrections. For the full process, see our share certificate name change and correction guide.

Do You Actually Need an Affidavit?

We draft these affidavits, so it would be easy to tell you that every case needs one. The honest position is that the regulator has told registrars the opposite, and you should know that before you spend anything.

• The Securities and Exchange Board of India simplified this — under its norms for processing investor service requests, registrars are to accept self attested copies of documents for service requests other than transmission.
• Affidavits and notarisation are not required as a matter of course — the simplified norms record that the registrar does not need affidavits or attestation and notarisation of documents for those requests.
• Minor name mismatches have their own treatment — the regulator has set out standardised norms specifically covering a mismatch or change in name, with a separate and lighter path for a minor mismatch.
• Which means many corrections should not need this at all — particularly where the difference is an initial written one way on one document and another way on the other.
• In practice registrars still ask — investors report being asked for notarised affidavits for small abbreviation differences despite the position above, and the affidavit is often the quickest way past it.
• So the sensible order is: ask first, then draft — write to the registrar setting out the exact difference and ask what they require, rather than commissioning an affidavit and hoping it fits.

What Counts as a Minor Mismatch

The regulator draws a line between a minor mismatch and a genuine change of name, and the line matters a great deal in Karnataka, where initials are the norm rather than the exception.

• Initials versus the expanded name is the classic example — a holder whose full name is Sushil Ramesh Shah may appear on the certificate as S. R. Shah or Sushil R Shah, and that difference is treated as minor.
• Which is precisely the Karnataka pattern — where a village name or a father's given name is routinely reduced to an initial, so a great many holdings here fall into exactly this category.
• A minor mismatch is not a change of name — it is two written forms of the same name, so a Gazette notification is the wrong instrument for it.
• A genuine change is different — a new name after marriage, divorce or personal choice is an actual change, and that is where the Gazette route belongs.
• Say which one yours is, in writing — when you write to the registrar, describe the difference precisely rather than asking generally for a name change, because the words you use decide which path they put you on.
• Cite the norms if it helps — the standardised norms for processing investor service requests deal with a mismatch or change in name and set out the treatment for a minor mismatch specifically.

What the Affidavit Does

A discrepancy affidavit is a sworn statement. Its job is simple but essential: it tells the RTA that the two versions of the name are the same person, so the correction can be made with confidence.

• Links both names — declares the wrong and correct name are one person.
• Sworn proof — made on oath before a notary.
• Accepted by the RTA — the basis for a spelling correction.

What It Must Contain

An affidavit that is vague or missing details can be questioned. These are the points it should always cover:

• Your correct name — the name you want on the record.
• The wrong name — exactly as it appears on the certificate.
• The declaration — that both names are one and the same person.
• Address — your residential address.
• Folio or certificate reference — where relevant to the shares.
• Reason — a brief reason for the discrepancy.

How to Make the Affidavit

Stamp Paper Rules That Get Files Rejected

Most affidavits that come back are not badly drafted. They fail on the mechanics of the stamp paper and the dates, and each of these is easy to get right once you know it.

• Stamp duty on an affidavit in Karnataka is Rs 20 — under Article 4 of the Karnataka Stamp Act, 1957, plus the notary's own charge. Pages quoting Rs 50 or Rs 100 for an affidavit are usually describing another State.
• Non-judicial stamp paper, franking or adhesive stamps — any of these carry the duty, at the value applicable in the State where it is executed.
• Execute it within six months of buying the stamp paper — an affidavit executed on stamp paper bought long before is a common ground for it being questioned.
• The date of execution and the date of attestation must match — signing on one day and having it notarised a week later creates an inconsistency on the face of the document.
• Keep the signature identical to your registered specimen — a signature difference turns one problem into two, and the registrar will raise it separately.
• Use the same spelling everywhere — the correct name on the affidavit should read exactly as it does on your PAN and Aadhaar, character for character.

When the Affidavit Is Enough

If the Registrar Demands One Anyway

There is a documented gap between what the regulator has simplified and what some registrars still ask for. If you are caught in it, these are your options in order.

• Ask for the requirement in writing — a written deficiency letter tells you exactly what is being asked and gives you something to respond to or escalate.
• Reply citing the norms — the standardised norms for processing investor service requests deal with a mismatch or change in name and provide for a minor mismatch, and quoting the specific point often resolves it.
• Where the real issue is your signature — Form ISR-2 is the route, with the bank manager or an authorised officer signing and stamping it to confirm your signature matches their records. Notary attestation is an alternative where your bank signature has also changed.
• Where the signature mismatch is major — expect to add an original cancelled cheque with your name printed on it, and a bank passbook or statement attested by the bank, alongside the banker's attestation.
• Escalate to the company — the compliance officer is named in the company's annual report, and a registrar that is unresponsive often becomes responsive once the company is copied in.
• Then to the regulator — a complaint can be lodged through the Securities and Exchange Board of India's online investor grievance system.

Karnataka State Gazette Process

An affidavit is enough for a correction, but if it is really a new legal name, you also need a gazette. For Karnataka residents the State Gazette is the faster route, run by the Department of Printing, Stationery and Publications in Bengaluru.

Central Gazette (Gazette of India) Process

The Central Gazette is published from Delhi and is valid across all of India. It is required for government employees and useful when a nationwide record of your name is needed.

Common Affidavit Mistakes

• Vague wording — it does not clearly link both names.
• Wrong stamp value — not on the correct stamp paper.
• Not notarised — missing the notary attestation.
• Name mismatch — the correct name differs from the ID.
• No folio reference — the shares are not clearly identified.

Affidavit Advice That Is Wrong or Overstated

These are the claims we found on pages covering affidavits for share certificate name corrections, checked against the regulator's own norms.

• Overstated everywhere: every correction needs a notarised affidavit. Right: the simplified norms record that registrars do not need affidavits or notarisation for service requests other than transmission, and self attested copies suffice.
• Missing: no page explains that an initials difference is treated as a minor mismatch with its own lighter path, which is exactly the situation most Karnataka holders are in.
• Wrong for Karnataka: pages quoting Rs 50 or Rs 100 stamp duty for an affidavit. Right: stamp duty on an affidavit in Karnataka is Rs 20 under Article 4 of the Karnataka Stamp Act, 1957.
• Missing: no page mentions that the affidavit should be executed within six months of the stamp paper being purchased, or that the execution and attestation dates should match.
• Missing: no page mentions Form ISR-2, which is the actual route where the underlying problem is a signature mismatch rather than a name difference.
• Missing: no page sets out the escalation path through the company's compliance officer and the regulator's grievance system.

Securities market circulars, forms and registrar practice change. Confirm current requirements on sebi.gov.in or with the registrar concerned before you apply. This page is general information and not investment or legal advice.

Affidavit Help Across Karnataka

We draft and arrange discrepancy affidavits for share certificate corrections in every district of Karnataka:

Do not see your city? We serve all Karnataka districts. Just contact us.

People Also Ask About Affidavits for Share Name Corrections

These are the follow-up questions Karnataka shareholders search most, answered in one or two lines each.

Frequently Asked Questions

People also search for: discrepancy affidavit share certificate, affidavit for name correction shares, name change affidavit format, one and the same person affidavit, notarised affidavit shares, affidavit for RTA name correction.

People Also Search For

Related searches that come up alongside an affidavit for a share name correction, each answered in a line so you know whether it applies to you.

• Discrepancy affidavit format for shares — the one and the same person declaration stating both names, your address, the folio reference and the reason.
• SEBI minor mismatch in name — the lighter treatment for an initials difference, distinct from a genuine change of name.
• ISR-1 form — the standardised request for registering or updating PAN, KYC and name details with the registrar.
• ISR-2 banker signature attestation — the route where the underlying problem is a signature mismatch rather than a name difference.
• Affidavit stamp duty Karnataka — Rs 20 under Article 4 of the Karnataka Stamp Act, 1957, plus the notary's charge.
• SEBI SCORES complaint — the regulator's online investor grievance system, used after the company's compliance officer.
• Share certificate name change — the full picture. See our share certificate name change and correction guide.
• Father name mismatch in share certificate — where the parent's name rather than yours differs. See our father name mismatch guide.
• Physical share certificate correction — the paper route in detail. See our physical share correction guide.
• Demat vs physical share correction — which route applies to you. See our demat vs physical guide.
• Documents for share name correction — the checklist. See our documents required guide, or our gazette name change guide.